Global payroll system integrations

Global payroll system integrations

Smart systems integrations are becoming crucial for effective global payroll delivery & management at multinational organizations. Global payroll delivery is characterized by a lot of moving parts and there is a pressing need for this business-critical service to benefit from systems integrations with other key players in the payroll ecosystem such as Finance, HR and local country payroll providers.

| Global Payroll System Integrations

Table of Contents

The Need For Integrations 01

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Centralise and Consolidate

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Innovative Reporting

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Manage Risk and Compliance

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Payslip Integrator

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1. The Need For Integrations

Integrations are required for a number of important reasons:

To help manage a complex multi-vendor and multi-system global payroll landscape

To ensure necessary data flows between separate yet interconnected departments

To reduce or eliminate manual input or duplicate data processing

To facilitate consolidated multi country global payroll reporting

To ensure global level compliance and meet individual country regulation

To control, manage and evaluate local country payroll providers

To streamline connected processes, boost productivity and generate efficiencies

To enable scaling and business growth efficiency

The need for integrations is growing and becoming more urgent as multinational companies scale at a faster rate than ever before. This scaling creates complexity: new employees, in new countries, requiring global payroll in different currencies and time zones. This has resulted in a complex network of disparate systems and multi- vendor crowding. Global payroll professionals and managers are unable to achieve the visibility and control they would like over their multi country global payroll. It is a challenge to see where all the pieces fit and a bigger challenge to get all the related data into a single place to extract crucial reporting around labor costs and how they differ across countries. Manual processes result in errors that need to be eliminated. A solution is needed that can gather, automate, standardize and consolidate all global payroll data in a single place- a global payroll control platform integration is required for this to happen.

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2. Centralise and Consolidate

Companies who choose to integrate with a technology platform that is built specifically for global payroll management can benefit from a range of integration features. Such a platform enables global employers to centrally manage global payroll with visibility and control. It also enables them to consolidate all their crucial payroll data in a single location. This way, they can gather and consolidate all data in the payroll ecosystem, from HCM inputs to local country payroll provider dataflows, onto a single platform and standardize it across all their payroll countries. Everything about payroll processing becomes easier when data is consolidated and standardized as this paves the way for common procedures and processes across countries as well as the introduction of time-saving automated data inputs.

Integrations help employers solve payroll data challenges while helping them manage their multi-system payroll network from a single platform. They benefit from greater visibility and control over all their payroll countries. Technology integrations allow employers to develop a global framework for global payroll with centralized management while also ensuring the process is flexible enough to account for local country expertise. Also, the standardization benefits of integrations help employers to install a repeatable and scalable global payroll process which can grow as the business scales and enters new countries. Standardization solves the common data inputs problem and makes the data payroll ready.

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3. Innovative Reporting

Requests for global consolidated payroll reporting are on the rise as key business leaders are keen to better understand business costs and analyze data to support business decisions. Non-standard data and disparate systems mean that such reporting needs to be pulled from several different systems. Global payroll systems integrations enable the seamless flow of data between payroll, HR and finance in a standardized way which facilitates real time consolidated multi country reporting for bigger picture insights. Platform integrations can be used to introduce data & reporting capabilities and apply them across all countries. Integrations allow you to map data sets from HR, payroll, and local country payroll vendors- this allows payroll data to be ingested and consolidated in a single location from which reporting & analytics software can facilitate more detailed and comprehensive reporting. You can then create and pull a range of different reports, in real-time for detailed analysis.

Innovative reporting tools available via platform integrations can enable multiple different stakeholders to create, schedule and customize the reporting they need on a self-serve basis. This kind of reporting is crucial for country comparison reporting, accessing total labor cost figures and highlighting key trends & important payroll statistics. Without platform integrations, it can take a long time to generate detailed and insightful reporting, the accuracy may be questionable as you may not be able to see the source data, and the filtering options are likely to be limited and restrictive. This is no longer acceptable when business leaders need to make decisions in a post-covid world using up to the minute data and actionable business intelligence.

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4. Manage Risk and Compliance

Data protection and compliance are major priorities at all organizations today as data breaches and compliance failures can result in significant penalties along with severe reputational damage. Technology integrations can help create tighter compliance controls and greater data security. An integration which enables automation will de-risk the payroll data process by limiting or eliminating the likelihood of human error.

Cloud deployed integrations also allow for strict authorizations around who can access, view or change sensitive global payroll data. There is also greater transparency and visibility around data flows between departments- you can see where the data went, who accessed it, changed it and why- all of this can be fully documented in a clear, digital audit trail for compliance reporting and GDPR validation. Sensitive employee payroll and personal data is far more secure when housed in a cloud deployed integrated platform. Data flows can be encrypted and there is scope for much tighter protocols around data security and compliance. It means an end to non-secure email and spreadsheet sharing. Integration platform tools such as alerts, notifications and digitized calendars with key compliance dates help global payroll professionals better meet important compliance deadlines (which will always vary across countries and regions).

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Payslip

The Payslip Integrator is a global payroll technology which connects your multi- country payroll with any other software or technology stack you might use such as your HCM, ERP, financial software and external payroll provider systems. Anywhere you have related functional data flows and dependencies, they can be connected to the Payslip Integrator.

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5. Payslip Integrator

The Payslip Integrator is a flexible, adaptable and innovative technology designed specifically to enable the automated push and pull of standardized data between global employer ecosystems and external payroll provider software.

The Payslip Integrator enables the receiving, standardizing and transfer of data between employer systems which need to connect and share data. It can absorb GTN payroll files directly from a payroll vendor – with automated validations, variance & error reporting, and audit logs. It helps employers to manage and control their entire global payroll operations, resources, data, and vendors using a single cloud- based platform.

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All sensitive PII data is encrypted and there is a transparent, historical record so employers can view who interacted with data and when. Payslip is officially ISO 27001:2013 certified and our integrations process reflects our commitment to data management and security. Global employers can keep any relationships they have with preferred vendors as the Integrator works with any existing payroll solution in place - there is no ‘rip and replace’, simply keep existing vendors or replace or on-board new vendors when required. Payslip has connections to common HCM systems such as Workday as well as a broad range of ICP systems.

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“The integration has been fantastic. It has helped us to standardize our reporting for example with the pay elements we can be assured that whatever is entered in workday, in terms of bonuses and one-time payments or salary goes into the correct pay element in the system, which in turn give us our standardized reporting.”

David Nugent, Senior Manager, International Payroll

You can implement the Payslip integrator faster than you might think, and our experienced team are here to help you get started. For more information, talk to us today.

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